The larger a business grows, the greater its need to facilitate the flow of information between workers. Colleagues and supervisors need access to documents and up-to-date data to complete collaborative tasks. One way to share this data is through email attachments, which send files electronically to work or personal email accounts. Email attachments have several advantages over other methods of sharing important information.
This module enables the feature to upload & download multiple attachments in the mail at once. We need to create only one mail, attach more than one files and send to individual or group of recipient.
If there is a multiple attachments, we can download all the attachments using new icon “Download All” (displayed in orange color).
Synconics developed multi attachments in odoo v8 email tool – upload & download.
All the attachments will download as a .Zip file.
The “Attach a file” link will lead you to the file browser – from where we can select more than one file and click on “Open” button. The attached files will visible in group/individual as it is posted.
Speed of Delivery: One of the key benefits of email attachments in companies is the speed of delivery, which ranges from a few seconds for smaller attachments to several minutes for larger or multiple attachments. This may be faster than hand delivering a document to an individual in another part of the office. Colleagues speaking on the phone or participating in a conference call can share documents using email attachments and discuss them during the call. There is no need to wait for delivery, or until all workers are in the same place at the same time.
Cost Savings: Email attachments can save money. Besides allowing workers to be more efficient with their time, which also has monetary value, email attachments reduce delivery costs. Emailing documents as attachments removes the need to pay for postage when the document is going outside the office. It also reduces the need for workers to manage intra-office mail. Besides saving on delivery costs, email attachments that don’t require printing save paper, ink or toner costs. Skipping the printing process also has a positive environmental impact.
Data Record: Email attachments create a data record for those who send and receive them. Whether they are from an office email system or personal email host, email servers store old attachments until a user’s mailbox reaches its data limit. These limits are generally high, and allow for hundreds or thousands of stored emails and attachments. Lost documents are easy to replace, and older versions of documents remain archived for reference. This occurs automatically whenever workers share information using email attachments.
Availability and Security: Workers who use email attachments have access to their documents and responses 24 hours a day. If they use conventional email hosts, they can view attachments at home or on a mobile device from a remote location. Unlike file transfer protocols, which require more complex authentication procedures and may only recognize office computers, email attachments are readily available when workers need them. Automated email virus scanning and antivirus software ensures that companies can share email attachments without compromising security.